A data room structure is a set of folders or tiers that can be utilized to better organize documents and information so that they can be more easily accessible to users. A well-thought-out and organized data room structure lets users easily find and review documents that they require, thereby speeding up the due diligence process for any M&A or investment process.
To arrange a virtual dataroom folder structure, you must define and clearly define the boundaries between the data that users consider to be important and they don’t. This includes making sure that files are uploaded in the most appropriate format, renaming them so that they are easier to read and understand and ensuring that they use consistent names for files and storage structures across the platform. This also means limiting number of top-tier folders that cover the same topic to facilitate scanning and improve overall due diligence processes.
It’s also essential to monitor the activities of your users within your dataroom. Examining what files are being accessed, by whom and for how long, can provide valuable information about potential areas of concern http://www.myonlinedataroom.blog/what-is-secure-share/ and red flags. This allows you to modify your data room structure depending on the need, and will also help you monitor user interest in your company. This feature is usually offered by the majority of data room platforms.